I’d  appreciate your thoughts, especially about measurement and internal communications. Where might we go in 2012?

My reactions to Judy and Paul are below – about Heather’s piece, I can say only, READ IT.

Judy’s comment:

Fingers crossed @CommAMMO: #corporatecommunications (aka #PR) is going to embrace LEADing (not OWNing) #SoMe for integrated communications.

Integrated communication is not only inevitable, but highly desirable, especially around Social Media. What I’d hate is to have Marketing inserted between Integrated and Communication.  As Judy’s crossed fingers aver, this isn’t an ownership question, it’s a question of leadership. You know my adage: All marketing is communication, but not all communication is marketing. Thanks Judy!

And Paul’s:

@CommAMMO #corporatecommunications the only safe prediction is that 2012 is unpredictable. Yet I forecast an increase in PR spend over 2011.

Speaking as a small businessperson, I hope Paul’s right! But I also hope that the increase in spend includes a modicum for effective measurement, research and evaluation. We CAN measure the effectiveness of communication activity and do so cost-effectively, but not for free. I fervently hope that the extra PR ducats are for issues management, reputation and employee communication, not just publicity and press agentry. Here’s hoping. Many thanks, Paul.

Note: 2012 marks my third year in the land of entrepreneurship and blogging/tweeting. It’s been fun, and I very much appreciate your kind attention to my fevered scribblings. As per lately, I’m blessed with clients, teaching, grad school and family obligations, but aspire to participate in a few chats and cogitate herewith for your consideration. Mazel Tov for 2012!

-Sean

From 12, clockwise: @llibitz, @csledzik, @dak1966, @jgombita, @gypsynits, @ic_jen. Jeremy Schultz (@jschultz) is at center; no photo available for @GnosisArts.

The monthly Twitter discussion on internal comms, #icchat, made its return from summer vacation on 8 September, and after one question from the moderator (that’d be me), it was off to the races.

Special guest Jeremy Schultz (@jschultz) of Intel did a fine job juggling five or so concurrent discussions (a usual occurrence in Twitter chats) as the lively crowd picked his brain and shared their own tools and techniques.

Five themes emerged from the discussion:

• Social tools inside organizations are coming on fast
• Communicators play a critical role in enacting and facilitating them
• Face to face and 2-way communication in general are still important
• Leaders should use the social media tools that fit their personality and style
• Storytelling is still the single most important activity in internal communication

It’s a commentary on the thin internal comms organizations that all five of these things are considered so vital — and it’s interesting what’s left out. I can’t do justice to the speed and depth of the conversation — we’re usually a small but voluble group (and often with different participants each time).

There were lots of very specific tactics –things people are using to great advantage: Wikis (@JGombita pointed out the persistence of the Wiki), @llibitz mentioned the internal social media tool called Handshake, a web 2.0 version of intranet, and sharepoint. @IC_Jen talked about Flowr, a kind of Facebook-meets-Sharepoint tool that permits documents to be uploaded to given topics. And internal blogging, where the blogger and communicator work together on the copy and organization.

@Jschultz talked about giving counsel to execs, helping to match personality and style with the right communication tools, rather than just saying, “you should blog.”  @CSledzik shared the difficulty in getting employees to move from simply expecting to be handed information to reaching out and asking for it (2-way communication does need two parties), even though leadership is committed to making the switch.

@Gypsynits was interested in how culture and values communications made their way into the business-focused, business-objectives world, and @jschultz didn’t disappoint. He points out that at Intel, these beliefs and the company values and vision are well-established and well-known — simply implicit in all communications.

Check out the “Storify” highlights — I still mourn the death of wthashtag for transcripts — Or if you’re a glutton for text, read all 180 or so posts in this ugly PDF of nine pages and more than 4,000 words. Read from the bottom up.

Many thanks to Jeremy, and to @gypsynits (up REALLY late), @jgombita, @llibitz @csledzik @ic_Jen @dak1966 & @gnosisarts. You make it great!

The essence of collaboration

We think of integration as logical for organizational communication. But there’s resistance to integration as well, from budget jealousy to outright turf wars preventing even the low-hanging fruit from being plucked.   As I wrote earlier, we can realize a lot of the benefits of integration by adopting a step-by-step process, starting with communication, proceeding to coordination and finally to collaboration. These are the 3 C’s.

Collaboration is working jointly with others or together, especially in an intellectual endeavor (adapted from Merriam-Webster). The key difference between coordination and collaboration in our context is discrete effort: when we collaborate, we decide to combine our efforts toward completion of an activity. Here are two examples from my own history.

The Goodyear Tire & Rubber Company operates a decentralized communication team, with the geographic business units in Asia, Europe/Middle East/Africa, Latin America and North America each operating its own communication team.  The heads of comms for each have a dotted line back to the chief communication officer, but budgets and functional reporting is to the business unit, usually to the unit president.

Goodyear moved along the 3 C’s spectrum slowly. It used to be that sharing strategy and plans was strictly ad-hoc; some units would forward a couple of pages to the CCO, some would give only the broadest outline. That made it very difficult to represent for the function with any sort of context, let alone establish common processes.  Best practices among units didn’t circulate well, and even budget visibility was limited.

By establishing an HQ position dedicated to increasing both communication and coordination, Goodyear was eventually able to establish a common planning process, combination bottom-up and top down.  With the intranet circulating best practices (often just a short story detailing what PR event had occurred and the results), in short order teams within units began to collaborate, borrowing event strategies and communication content from one another and working on cross-functional projects. Members of the corporate communication team were even invited to speak at regional communication meetings.

At National City Corporation following a determined effort to increase communication and collaboration across the communication function (see my posts Use 3 C’s to Work Together and The 3 C’s Toward Integration: Coordination), Marketing reached out to the retail communication group for assistance with a new campaign.

Corporate Communications worked with other units on materials development, retail asked for Corporate Comm help for a retail investing project, and Corporate Communications, Legal and Investor Relations formed a cross-functional team to work on financial PR releases. Even the measurement program benefited from collaboration, with marketing asking Corporate Communications to research the impact of news media coverage on a direct mail campaign, and corporate comms working with marketing to include unpaid media in its regular brand research (See “Measuring Company A”), and the Risk group asking for Corporate Comms help in understanding the impact of media on reputation.

Both of these cases marched steadily from communication to collaboration.  At both companies, there also were situations where they got stuck — a business process optimization team struggled to get past the communication stage, for example, and never made it to collaboration. But even in that case, the visibility of budget spend and the decision to coordinate several business unit and function-specific process improvements still demonstrated value.

It’s hard to truly integrate departments for a lot of reasons — the desire of executives to control their expense profiles top-to-bottom, among them.  The financial folks will want to add a fourth C — consolidation — which often seems like a synonym for integration. No leader wants to give up either headcount or budget willingly, regardless of the benefits – alignment, consistency and efficiency among the most frequently noted.

However, if we apply the 3 C’s effectively, we can gain all the benefits of integration except the financial ones.  For a lot of organizations, that’ll work just fine.

The definition of coordination is bringing into a common action, movement, or condition (slightly adapted from Merriam-Webster). I expand that definition like this: Coordination means mutual sharing of information that leads the parties to alter in some way that information, or its planned distribution.  You and I discuss our respective goals and what we’re doing to fulfill them, and we alter our plans as a result of that discussion.

For example, back to National City in 2008 — financial crisis, etc. We’d started communicating across our business unit silos, and realized that one of the units was planning a communication at the same time another unit had a major management announcement.  In our discussion, the latter unit asked if the former could wait a couple of days to avoid conflict. That used to be a recipe for a turf war, but because we’d discussed the need to coordinate and agreed, the two units came to an agreement in short order.

That sequence got replayed a lot — the units would make a few changes to messages, timeline, even audience to accommodate each other.  It made for a much more harmonious team, but also made it easier on the audiences, who didn’t have to try and absorb multiple messages and priorities. It also had the ancillary effect of sharpening and making more consistent the business unit and corporate messages.

There were a couple of times when corporate needed to insist on changes, but prior to the onset of our communication meetings, we might not have even known something was coming from the business units, let alone have the chance to offer suggestions to focus the messages.  We also made our own adjustments from time to time — in particular, stepping in when a unit’s distribution got moved up and conflicted with our own activity. That generated trust and credibility and permitted us to gain valuable visibility to an important business unit priority.

Coordination is a logical follower to communication, and it sets the stage for the next of our 3 C’s — collaboration.

Five things Pret A Manger does well

1. Foster Teamwork: The pay is not high, the working conditions frantic and stressful and the turnover huge in fast food. But Pret A Manger puts cash behind teamwork, rewarding teams rather than individuals with cash bonuses. Even when  individual workers do really well, they get cash that they have to share to those who helped them excel. This team attitude means that everyone pitches in, and the communication process in the stores supports that effort through daily kick-off meetings and peer-support culture. This isn’t a high-tech solution, just an effective one.

2. Establish Strong Processes: Making sandwiches isn’t hard. Making them consistently well is art. Pret features recipe cards with photos so that people can see how the food is supposed to look, step by step. When you train on how to make a sandwich, your peers support you along the way. Plus, there’s a process to move up — and your peers help you get there — that’s clearly communicated. Communication isn’t something being done to employees, it’s intrinsic.

3.  Leaders Lead: Store managers and kitchen supervisors know what food needs to be ready when, and peer communication supports the effort. The managers encourage their charges continually, even when issuing correction. They also train — and the trainees’ final exam? Training someone else. You have to know your stuff to train someone. It’s further evidence of how managers and staff “own” communication.

4.  Customer Focus: The store is staffed to reduce customer wait times, not maximize revenue per employee. That’s a liberating decision for the workers, who are hired at least as much for their cheerful attitudes as anything else.  No one is really overworked in  a Pret store — there might be as many as nine cashiers on duty in the morning there, as opposed to the one or two at your average Starbucks.  Starbucks has a great reputation, but standing on line there is legendary. One barista, one cashier isn’t going to cut it at Pret.

5.  No Say-Do Disconnect: This is an essential business maxim — your behavior as an organization tells a lot about your real priorities. If there’s too great a disconnect between behavior and rhetoric, trust evaporates. Pret doesn’t just communicate about its priorities, it appears to live them.  Its employees seem to like that — their turnover is orders of magnitude lower than its fast food competitors. That means satisfied customers, lower costs, and better performance.

What’s not to like?

Apparently Lacher has been under scrutiny for a while — the second-largest U.S. insurer pointed to less than-expected results in Lacher’s unit for his abrupt departure, which the Journal says came a couple of months after the vulgar commentary.

Why is this worth discussing?

A Wall Street analyst said that Lacher had been brought on board as “an agent of change,” with an eye toward revamping the company’s culture and improving operations. This is familiar.  Large, older companies often have proud histories and well-established cultures that can be (well, nearly always are) resistant to change, particularly if the change is coming from “an outsider.”

I have no idea what sort of leader Lacher was (or is) — but I know of several cases where external talent is brought to a company to shake things up and change the status quo, and the status quo rebels. We know that senior leaders can be a little, well, arrogant.  They’re here because someone thought enough of them to pay them the big bucks and hand them a bunch of responsibility, that mostly, they earned via a track record of accomplishments.

Confidence isn’t in short supply, and many believe they’re fixing something that’s broken, especially in companies with recent operational and performance issues. That can lead to abrasive personalities and griping managers.

But who cares if they gripe? You hired this person to make change, and nobody likes change. What winds up happening is that the reactionary forces inside the company overwhelm the change forces. You can’t get things done and the regression to “what’s always been done before” drags down performance.

In most cases, the conventional wisdom says that a new leader needs to establish a specific plan for his/her first 100 days. Many say that outlining priorities for change during that time is essential, but I disagree.

The first 100 days should be spent asking questions and listening.

What are the main issues that hold down performance? How have you addressed them in the past? What was most and least effective? Who are your stars? What makes them successful? How do you and your team work together? What are your personal strengths and weaknesses?

Describe a time when you’ve had to make a difficult change to your work, your life or your team? What did you think you did well during that time? What would you do-over if you had the chance?

You can’t assume that the changes you plan to make are right for the new organization. You need to learn and tailor your recommendations to your new company.

Joe Lacher had been at Allstate for a while, two years this fall, and the Journal cited sources that claimed he was getting frustrated with his boss’s style.  It could be that Lacher used his first 100 days wisely, or perhaps he got everyone peeved and wore his ambition on his sleeve.

Change can’t be imposed, it has to emerge, and it needs the right conditions to thrive.  You won’t make change by telling your team that the CEO is a F’ing A$$.

Top Left to Bottom Right: @MikeBrice, @PointsofRue, @ABGooen, @MHuras, @JGombita, @RobertJHolland, @Melissa_Novak and @CommAMMO.

Twitter chats are an important reason I use the microblogging service, and as moderator of #ICchat I get to participate in really interesting discussions with people I otherwise wouldn’t know.  So when I asked Robert J. Holland to be our guest for the 14 July discussion on writing, I was remedying an issue. I’d read Robert’s stuff for some time, whether through IABC or Ragan, or the comments pages on David Murray’s excellent blog, but we’d never met. I’m glad that #ICchat took care of that issue!

The chat featured 207 tweets that generated 226,696 impressions, reaching an audience of 9,326 followers.  (Stats via HashTracking.com. Whether that means much I’m not sure, but it’s interesting.)

We started with a somewhat obvious question, though I asked it sincerely:

@CommAMMO: Q1: With social media, texting and instant messaging, is writing still important for internal comms? #icchat

@melissa_novak thought it was a “silly” question — and maybe she’s right.

@RobertJHolland Social media presents new challenges. Content must be even more clear, precise, understandable. #icchat

@MikeBrice @CommAMMO writing is the foundation for all. #icchat

@JGombita @robertjholland social media (especially Twitter) has helped make my writing less flabby. Brevity is the soul of platform width. #icchat

@CommAMMO I happen to think that writing is a foundation skill for business in general, and many CEOs agree (see @nytimes “corner office”) #icchat

As I told Melissa, you’d be astonished at some of the things I’ve heard and read about writing and its role in modern public relations in general — I personally don’t see how any communicator, especially in internal communication, can be less than excellent as a writer. That’s not to say that everyone has to be brilliant — just that words are a big part of our executional requirements.

@MikeBrice: SM may help with shorter writing but I think it hurts writers who forget how important it is to provide detailed descriptions #icchat

@RobertJHolland: Writing with brevity but also providing all the important details takes work, no doubt. #icchat

@RobertJHolland:  Mark Twain: “I didn’t have time to write a short letter, so I wrote a long one instead.” #icchat

@RobertJHolland: That’s how social media are changing writing. Forces us to compartmentalize info, structure info differently, compete for attention #icchat

@ABGooen: Hi, Guys. Joining in. Two keys to good writing: audience analysis and message validation. Lots of “writers” don’t do it. #icchat

A quick sidebar question about information mapping (the structured process of creating information)  from  @MHuras brought this from Robert:

@RobertJHolland: Anything that gets us to clarity[...]

And that turned into the main theme for the discussion.  Clarity requires organization, solid process, research, economical language…whatever process helps you get there, as long as it doesn’t get in the way.

@RobertJHolland: A2: Don’t get wrapped up in process at expense of clarity, logical flow of ideas, and of course the reader’s enjoyment #icchat

@CommAMMO: I’ve read some on sense-making — appreciative inquiry — Barbara Minto’s structures… Agree if it helps w/clarity, use it. #icchat

@JGombita: @robertjholland life lesson from high school English teacher: I don’t know what you meant to write, I only judge & enjoy what I see. #icchat

By now, the time was flying by.

@CommAMMO Q3: Describe your typical approach/process to writing. I usually free-write to start, seldom outline 1st…

@RobertJHolland: A3: Outlines never helped me much. I use them rarely. Process is such a personal thing. Whatever works for you, use it! #icchat

@RobertJHolland: A3: Main thing is to keep focused on the main message. It’s easy to lose the message as u get caught up in story details. #icchat@RobertJHolland: A3: I usually just start writing. But that’s just the first step. The real work is in rewriting, refining, editing. #icchat

@JGombita: @robertjholland alt., leave it alone for a bit (hours, a day). Start fresh with your writing, approaching it from entirely new angle #icchat

@MikeBrice: I start with a lede and nut graph to determine if it is interesting to me to see if it will be interesting to employees #icchat

How bout a specific method, step-by-step?

@ABGooen: @CommAMMO 1. Know who I’m writing for. 2. List five key points. 3. Circle top point/prioritize other points. 4. Write. 5. Revise. #icchat

We also touched on “conversational” writing, judged to be essential for internal comms. But what makes writing conversational?

@RobertJHolland: Use real English, but don’t get sloppy. And for heaven’s sake don’t slip into jargon. #icchat

That can be a challenge when dealing with leaders — some of whom want language to be “elevated” to some kind of lofty, complicated prose. Anyone had that experience?

@PointsofRue: Yes, but I’ve also had a leader keenly push us in that direction because she saw the value of connecting with “average” employees #icchat

@RobertJHolland: Absolutely! It’s a never-ending fight, but it’s our job to fight it. Push for clarity. Jargon rarely leads to clarity. #icchat

@PointsofRue: My response to “you’re dumbing it down” is “no, I’m opening it up” #icchat

@CommAMMO:  @pointsofrue Me: “I’m trying 2demystify leadership, make language more accessible to more ppl.” Boss: “but they don’t want that.” #icchat

@JGombita: Conversational is inclusive. It’s the kind you get at the best dinner parties, lots of give and take. #icchat

That leaves out a lot of good stuff — read the transcript from www.TweetDoc.org, here.

Many thanks to all our participants, and especially to Robert. We’ll resume 8 September. Stay tuned for the time of day. Cheers for now!

Rosen (@irosen) notes that as a heavily regulated industry, it might seem that user-generated content and tools that promote unfiltered dialogue would be shunned, but not so. GE healthcare remains extremely cautious about external use of such tools, though Rosen helps the comms team employ them both internally and as appropriate, externally. On the internal side, the company uses Blogs, Wikis and discussion forums effectively.

@irosen               I have a great job @gehealthcare. I help our comms ppl match the right techtools to their comms strategy and offer support/training #icchat

@irosen               My background is primarily in intranets, web production and content management #icchat

Rather than using third-party software, Rosen says GE Healthcare uses custom products>

@irosen               Q1: The majority of our tools are “homegrown” vs off the shelf/enterprise. #icchat

Video is increasing in importance for @GEHealthcare:

@irosen               Q1: An internal video platform will be launching within a few weeks as well #icchat

@csledzik @irosen Was video platform a response to having a lot of video content already? Or in anticipation of having a lot more video? #icchat

@irosen               @CommAMMO We generate many videos in Comms but were just hosting them on a server with no ways to measure them @csledzik #icchat

@irosen               We have been cooking the idea for a few years for the videohub and Corporate GE found a great solution that we are all excited about #icchat

Judy Jones, a first-time participant (Thanks!) asked a really good question:

@redjudy Do you find that IT pushes back on your ideas? And if so do you have a method to address their concerns? #icchat

@irosen               @redjudy we have a good relationship w/ IT and value their input as a partner so if they raise an issue, there is a good reason #icchat

@CommAMMO .@irosen @redjudy Big win for us at Goodyear was building rela w/IT, esp CIO-finding comm ground. Many IT issues are similar 2comms #icchat

Relationship-building has always been a critical skill for internal communicators, but it’s never been more important to partner with IT (and HR) than now.  The tools are more sophisticated and dynamic (how hard was it to read a magazine?) – and being a bridge between the technical and editorial could be a career growth strategy all its own.

@irosen               Part of my job is 2 educate people on the tools and empower them- but need 2b realistic, not everyone is comfortable with technology #icchat

@irosen               Blogging is a good example – It is easy for me to blog, but there are ppl who c all the “bells and whistles” etc and freeze up… #icchat

@irosen               @CommAMMO Every tool that is rolled out, we make sure training is available – sometimes by myself and sometimes outside the team #icchat

@irosen               I also maintain a wiki for basic educational/training/how to tips that I encourage my team members to contribute to #icchat

Why use these tools internally?

@irosen               The ultimate goal we want 2 reach is 2 have the same web experience internally as empl have when they go home &boot up their laptops #icchat

@CommAMMO               .@redjudy @irosen can’t say enough how import it is to match work comm tools w/home expectns. New gen of wrkrs won’t have it othwys #icchat

Darn straight. We’re in competition for share of mind.

If blogs, wikis and discussion groups are working, what isn’t?

@JPChurch:        A2: We’ve tried podcasting, but hasn’t really taken off … not sure why. Time? Too many other options? Need more research. #icchat

@irosen               Q2: hmmm….hard to say but if I had to pick one it would be podcasts. Email is still the killer app (no surprise there) #icchat

@jgombita @CommAMMO I’m making an educated guess here, but my guess is “tagging” photos and videos, etc. #icchat

@Wedge #icchat @jgombita I find more people are getting to grips with tagging on the #intranet and those people evagelise!

@csledzik            @jgombita People don’t understand benefits of metadata — they just get frustrated when they can’t find something. #icchat

What about technology to help employees collaborate?

@irosen               We have an internal collaboration tool that has not really taken off – #icchat

@irosen               Techy companies are going be all over collab platforms while we may not be – and that’s ok #icchat

There’s more in the transcript (thanks to www.searchhash.com) that’s well worth reading.  Find it HERE.

Join us 14 July for another edition of #icchat – and follow @commammo on Twitter for info about our special guest, and the time of day of the chat.

Thanks to all participants — @christyseason @johndeeretara @twistina @domcrincoli @chris_pb @allthingsic @ericakei  — and those quoted above.

Michael Schwabe, thunder::tech

For the marketing folks, the advent of sophisticated handheld devices like iPhones, Blackberrys and tablet PCs is an irresistible draw to push messages out. Michael Schwabe of thunder::tech, an integrated marketing agency, made that abundantly clear at the May 12 meeting of the Cleveland Chapter of IABC.

Schwabe covered a high-level set of interesting uses for smart phones and always-on Internet geegaws — provided your main goal is to sell stuff, one way or another.  This is no knock on Mike, he did a great job — the title of the talk , after all, was “mobile marketing.” Applications for your iPhone to facilitate ordering.  Websites optimized to look good on a Blackberry screen, QR and AR codes that make it easy to snap information off a flyer or add content to some kind of arrangement that isn’t there beforehand.

Perhaps most fascinating (and a bit disturbing) were the applications that use GPS to tailor sales appeals — you’re at the mall, and American Eagle texts you, saying: “Hey, Sean, check out the sale on jeans we’re having at the AE store?”  Holy Phillip K. Dick!

Amid all of this talk about relevancy, situational marketing, search optimization, SMS, Web display ads, and in-application advertising, I just had to ask about application to public relations (broadly defined.) Mike’s response was a good one, albeit a little limited. He talked about reaching media members where they want to be reached — pitching via text or email, etc.  He’s right, but my follow-up questions are more targeted. Here’s what he said in an interview by email.

Sean: I get the mobile applications when it comes to media relations – but what of reputation management, or issues management?  What about using these tools for building stronger relationships among our stakeholders?

Mike: It’s a very interesting and complicated question and I’m glad we have this chance to discuss it more. Reputation and issues management in a mobile world really translates to PR practitioners being available 24/7/365. Because so many people have their mobile device by their side both day and night, it’s seemingly expected that we are open to communicating at any time. There’s positives and negatives to that.

Positively, a perception of always being available is a great client relationship point. It moves PR practitioners from being vendors to trusted advisers. The other side is that PR professionals need to find a personal and professional balance in their lives (as I believe every professional does). We need to ask ourselves when “accessible” becomes too accessible.

Right now, the effect of mobile on the core concept of media relations is that it speeds it up – accessibility, surveying, RSS reading, etc. Also, the 24/7 nature of the job that mobile technology allows us really plays into the true nature of crisis communications.

However, I can easily see more dynamic impacts in the future – dedicated applications and websites for pushing information and taking inquiries, for example – imagine if we could easily mass email a news release from our phones. The problem isn’t so much that the technology doesn’t make all of these things possible; it’s that no one has blended them together to make an ideal tool set.

S: The entire “integrated marketing communications” universe puts public relations into a box beneath marketing, with all our activity required to offer sales support. How does the mobile explosion affect all of the things that aren’t direct sale support?

M: I would respectfully disagree that “integrated” means PR must support sales. If PR departments allow themselves to be put into that box, then they need stronger leadership. However, aside from that possible tangent, it’s really the same comparison offline as it is online – which I think gets lost much of the time when you start to think about tackling an online campaign. Consider the reputation of the company or the products and services you are promoting. Each company or client has plenty to offer in traditional media relations, mobile just accelerates the access to the information.

To make these efforts effective, consideration must be given to how you are found online. If you want to rely on mobile to drive conversation, you have to have a mobile-ready website that’s easy to navigate with easy to find contact information. Further, the proliferation of social media and it’s accessibility on mobile devices mean you have real-time access to your consumers. Find out what they want and use that informal method of research to drive immediate messaging reactions or possibly multivariate testing opportunities. For some fun reading, I think the list presented here is interesting, and while it may not provide “must-use” tools as the title says, it does a good job illustrating how PR pros can use mobile technology and apps to get things done quicker and on-the-fly.

S: What sort of interest in internal communications applications have you seen? (and if not, why not? )

M: The best examples have been the mobile-enabling of company calendars and sales and support materials. Where there’s been a shortcoming is in mobile-enabling branding and media documents.

As your employees travel or are on the road for a day, the flow of information is still going – the media cycle does not stop – something your readers are no doubt aware of. With mobile networks getting faster (3G and 4G technologies), there’s no reason to limit anything you would get on a desktop plugged into your company’s network to just that desktop. Make it mobile, but do it intelligently. Make sure files are easy to download and content is easily findable. The best examples I’ve seen are executed on a tablet like the iPad where companies will develop a tablet- ready website and password protect it to give only internal groups access to as much of the same information that their intranet or local server does. Another way to Web-enable and protect a lot of the needed information is through cloud computing, which is a subject in and of itself.

There is hesitance to Web and mobile enabling much of this information and that hesitance usually comes from IT departments – we love them because they keep us running, but we turn and stomp out of their offices when they throw around their weight with arguments like, “It won’t be secure so we can’t put it online or give you access to it outside of the office.”

While that is a valid point, it’s also frustrating. All we want to do is serve our customers or not have to worry about coming into the office to get that file we forgot, but the security risk is sometimes too great. What if you could access all of your company’s financial and trade-secret information on your phone and then you lost your phone or it was stolen? There are numerous reports of it happening with laptops and mobile devices can be an even easier target. While I can’t disagree, I think there has to be a happy medium to give PR pros on-the-go access and still keeping the information secure.

S: Thanks Mike – I appreciate you taking the time!

What I surmise is that if we see PR only in the media relations or sales support view, we’re going to lose, not just our credibility, but also our jobs. We’ve seen lately more evidence that building relationships across our constituencies is more important to our organizations than simply increasing the volume of opportunities to see our messages.  Regardless of relevancy, message fatigue and competition are going to put a lot of stress on the traditional marketing environment.

I can see how exploiting the two-way (or multi-way) capabilities of mobile could lead to discussion between our clients and us — as well as between end-users and organizations. All of that gets not only to sales opportunities, but also to brand-wide communication. The ability to put such a powerful tool in employee hands alone means much for the cause of collaboration, at lower cost and more efficiently overall. Bringing customers, prospects and employees together by the palms of their hands is a very intriguing prospect.

This week on #icchat, we’ll tackle video in internal communications — still relevant or old hat? Join us Thursday, May 19 at 10 a.m. North American Eastern Time on Twitter. Just search for #icchat (though using TweetDeck or TweetChat makes Twitter chats much easier to handle…)

By Sean Williams, All Rights Reserved

I’ve committed a grievous sin in social media land. I’ve taken a bit of a Sabbatical from blogging and mostly, from Tweeting, with a few exceptions. Now I have a bit more time on my hands, as I wait to see what my schedule is like for a big research project and the response to a couple of proposals. So, I’m intending to babble on a bit more in the coming days.  One such venue will be Thursday’s #icchat, the Twitter-based discussion on internal communications that I conduct monthly.  Join us at 10 a.m. eastern on 19 October.

I’ve not done a great job marketing the chat — it’s not as sexy as #measurepr, #PR20Chat or #Kaizenblog, I guess because it’s more concerned with internal matters than social media and press relations.  However, we do have good discussions on our topic, so I hope you’l join us…